User:Aardvark/TranscriptWorkflow

The Portal Transcripts (Transcript Completion Project)
Information
Topic	The Portal Podcast
Leader	pyrope#5830 BeefSandwich27#0143 Aardvark#5610
Start Date	31 January 2020
Methodology	Transcript Workflow
Style Guide	Wiki Page
Portal Media Spreadsheet	Sheet
Google Drive	Drive
Links
Website	The Portal Blog
Discord	Link
The Portal Group Discord	Link
All Projects

This is the workflow for generating and editing transcripts for The Portal Podcast and other Content by Eric Weinstein. It introduces the tools we use, our style guide, and our process.

Before you start

There are a few things you should have ready before starting. Also check that there isn't already a completed transcript for what you would like to contribute to, using our spreadsheet, the transcript wiki category, or the blog.

Make accounts

In order to give you access to our transcripts, you'll need accounts with the services we use.

• Have a Discord account. Discord is an online chat service where we coordinate our work.
• Have an Otter.ai account. We generate our transcripts in Otter, where they can be edited to match speakers to text.
• Have a Google account. We use Google Drive and Google Docs to store and coordinate our work.

Contact us on Discord

Contact Aardvark or Brooke on our transcript-focused Discord server or our main Discord server. Say what you'd like to work on and we'll give you access to our Drive folder and the AI-generated transcript in Otter.

Basic Editing Rules

A labelled example that shows paragraph formatting.

We have developed a style guide to keep our transcripts consistent. Here are the basics:

• We use American English.
• We use a clean verbatim style. This means filler words (um, uh, etc.) and repeated words or phrases, when they do not add meaning or nuance, are removed.
• Paragraphs are not indented.
• Leave an empty paragraph between paragraphs.
• Timestamps (preferably taken from the content's YouTube version) are at the start of a paragraph, italicized, of the form HH:MM:SS, and separated by a line break (Shift + Enter) from the rest of the paragraph.
• Speaker tags are bold, punctuated with a colon, and use the speaker's full name (first + last).
• Only the first of consecutive paragraphs by a speaker should have a speaker tag.
• Add notes in brackets for things that happen in video but don't translate to audio.
• Add headings to identify the discussion topic.

Be sure to review our style guide for everything in detail with examples.

Editing Process

Some people prefer doing the majority of their editing and corrections in Otter, while others prefer Google Docs. Both are necessary, but you are free to use them as best suits your preferences. The general process follows these steps:

1. Edit in Otter, focusing on matching text to the correct speaker and correcting obvious errors as convenient.
2. Export to Google Docs when finished.
3. Edit in Google Docs while listening to the source material, correcting major errors and adding paragraph breaks and new timestamps where necessary.
4. Edit in Google Docs again, fine tuning grammar and punctuation.

Leave comments where you're uncertain on what is being said. Search online for terms or phrases that you don't know, Google can usually find most of them. Search for song lyrics or exact quotes in order to mirror how they were originally written.

Tips for Otter

• Export as text to your clipboard, and paste it into a new Google Doc.
• Wait to make sure that Otter has finished "matching speakers" before exporting.
• https://help.otter.ai/hc/en-us/articles/360047731754-Edit-a-conversation
• https://help.otter.ai/hc/en-us/articles/360047733634-Export-conversations

Tips for Google Docs

• Disable smart quotes in Preferences
• Disable substitutions in Preferences
• Use heading level 3 as your highest heading level.

When finished

Tell us! We'll look it over and post it on the blog.

Putting it on the wiki

Example of using
tags to insert linebreaks after timestamps.

Copy/Paste it from Google Docs onto the wiki. Note that:

• Timestamps must be followed by a <br> tag to insert the linebreak.
• Perform a find/replace operation with each speaker name, replacing the speaker name with the name surrounded by three tick marks. So Eric Weinstein: is replaced '''Eric Weinstein:'''.
• Add the necessary markup around section headings. Keep in mind that heading levels may differ between the Google Doc and the wiki, all that needs to be preserved is the relative ordering.

Add the transcript blurb template and credit yourself.

For more help on using the wiki, see Wikipedia's guide on Wiki markup and our Wiki Usage FAQ.

If I don't want to continue working on a transcript

Tell us!